PRIVACY NOTICE FOR THE CONTEST (Applicable to residents in the UK only)
This Privacy Notice is provided by Reeves International, Inc., 14 Industrial Rd, Pequannock, NJ 07440 ("Sponsor", "we", "us", or "our") who is a controller for the purposes of the UK Data Protection Act 2018 (the "DPA") in our capacity as the sponsor of the BreyerFest 2023 Skill Contest – Driving Through History Diorama Contest (the "Contest"). We ask that you read this Privacy Notice carefully as it contains important information about our processing and your rights. Separately, the terms and conditions of the Contest ("Contest T&C") can be found here. If you have any questions or issues in relation to this Privacy Notice, please please write to firstname.lastname@example.org.
What personal data we process, why we process it and how it is legal for us to process it
We collect your name, age, postal address, telephone number, email address and your Contest entry content (as set out in the Contest T&C) to register your entry into our Contest. If you are a parent/guardian entering your child's Contest entry content then we collect your child's name and age. If your age is between 13 and 17 we collect a statement of authorisation from your parent/guardian. We are allowed to process your personal data on the basis that it is necessary for our performance of the contract you have entered into with us (i.e. the Contest T&C). If you do not provide your personal data to us, we will not be able to carry out the contract and you will not be able to participate in or win any prize as part of the Contest.
We use the content of the Contest entry (i.e. the photo(s) you take of your diorama/the photo(s) your child takes of their diorama) and the name (first name and first initial of last name of yourself/your child), city, county and country of the person in the Contest entry for our publicity activities relating to the Contest, BreyerFest, the Sponsor and its products and brands.
If you win the Contest (for more information please refer to the Contest T&C) we reserve the right to post your/your child’s first name, first letter of last name, county and country of residence on the Sponsor's website. You may object to such publication if you are a UK resident and you believe that you have lawful grounds to do so. Even if we accept your objection we are required to disclose this information to the UK Advertising Standards Authority (or another regulator) if requested to do so (e.g. to establish that the Contest was genuine and prizes were awarded as promised).
How long we will keep your personal data for
If you win the Contest we will delete the Contest entry content and the name (first name and first initial of last name), city, county and country of the person in the Contest entry content within 12 months after confirmation of your win. (We will retain your Contest entry content until that time for the purposes of our Contest publicity activities.) We will delete all other data within three (3) months after administration of the prize and completion of all delivery arrangements connected to the prize (or if there are any relevant complaints or issues relating to the Contest and if later, promptly after those complaints or issues have been resolved).
If you do not win the Contest, we will delete your personal data three (3) months after administration and distribution of the prizes (or if there are any relevant complaints or issues relating to the Contest and if later, promptly after those complaints or issues have been resolved).
Who do we share your data with
We use external service providers that act as our processors for various services in relation to the Contest (e.g. IT hosting, marketing, prize fulfilment). If you would like to know the names of our service providers, please contact us using the details at the start of this Privacy Notice. We do not share your personal data with separate third party controllers.
We also appoint independent judges to review your Contest entry content.
As a data subject, you have the following rights under the DPA:
If you do not think that we have processed your data in accordance with this notice, you should let us know as soon as possible. You may also complain to the ICO; information about how to do this is available on its website at www.ico.org.uk.