PRIVACY NOTICE FOR THE GIVEAWAY (Applicable to residents in the UK only)
This Privacy Notice is provided by Reeves International, Inc., 14 Industrial Rd, Pequannock, NJ 07440 ("Sponsor", "we", "us", or "our") who is a controller for the purposes of the UK Data Protection Act 2018 (the "DPA") in our capacity as the sponsor of the Collector Club 2021 Giveaway (the "Giveaway"). We ask that you read this Privacy Notice carefully as it contains important information about our processing and your rights. Separately, the terms and conditions of the Giveaway ("Giveaway T&C") can be found here [insert link]. If you have any questions or issues in relation to this Privacy Notice, please please write to firstname.lastname@example.org.
What personal data we process, why we process it and how it is legal for us to process it
We collect your name, age, postal address, telephone number, and email address (as set out in the Giveaway T&C) to register your entry into our Giveaway. If you are a parent/guardian entering your child's Giveaway entry content then we collect your child's name and age. If your age is between 13 and 17 we collect a statement of authorisation from your parent/guardian. We are allowed to process your personal data on the basis that it is necessary for our performance of the contract you have entered into with us (i.e. the Giveaway T&C). If you do not provide your personal data to us, we will not be able to carry out the contract and you will not be able to participate in or win any prize as part of the Giveaway.
We use the name (first name and first initial of last name of yourself/your child), city, county and country of the person in the Giveaway entry for our publicity activities relating to the Giveaway, the Sponsor and its products and brands.
If you win the Giveaway (for more information please refer to the Giveaway T&C) we reserve the right to post your/your child’s first name, first letter of last name, county and country of residence on the Sponsor's website. You may object to such publication if you are a UK resident and you believe that you have lawful grounds to do so. Even if we accept your objection we are required to disclose this information to the UK Advertising Standards Authority (or another regulator) if requested to do so (e.g. to establish that the Giveaway was genuine and prizes were awarded as promised).
How long we will keep your personal data for
If you win the Giveaway we will delete the name (first name and first initial of last name), city, county and country of the person in the Giveaway entry within 3 months after confirmation of your win. We will delete all other data within three (3) months after administration of the prize and completion of all delivery arrangements connected to the prize (or if there are any relevant complaints or issues relating to the Giveaway and if later, promptly after those complaints or issues have been resolved).
If you do not win the Giveaway, we will delete your personal data three (3) months after administration and distribution of the prizes as it relates to the Giveaway (or if there are any relevant complaints or issues relating to the Giveaway and if later, promptly after those complaints or issues have been resolved).
Who do we share your data with
We use external service providers that act as our processors for various services in relation to the Giveaway (e.g. IT hosting, marketing, prize fulfilment). If you would like to know the names of our service providers, please contact us using the details at the start of this Privacy Notice. We do not share your personal data with separate third party controllers.
We also appoint independent judges to review your Giveaway entry content.
As a data subject, you have the following rights under the DPA:
If you do not think that we have processed your data in accordance with this notice, you should let us know as soon as possible. You may also complain to the ICO; information about how to do this is available on its website at www.ico.org.uk.
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